Privacy Policy

Last updated: April 18, 2026

1. Data We Collect

When you use CallScrib, we collect and process the following data:

  • Meeting and call transcripts — text content generated by Microsoft Teams transcription
  • User identifiers — Microsoft Entra (Azure AD) object IDs, display names, email addresses
  • Organization identifiers — Microsoft 365 tenant IDs
  • AI-generated summaries — structured summaries produced from your transcripts
  • Usage data — conversation counts for plan limits

2. How We Use Your Data

  • Generate AI-powered conversation summaries
  • Deliver summary cards to your Teams chats
  • Maintain a searchable archive of your conversations
  • Track usage against your plan limits

3. Data Storage and Retention

Your data is stored in US-East region data centers.

  • Transcripts and summaries are retained for 90 days by default
  • You may delete your data at any time via the Settings page or by emailing us
  • Deleted data is soft-deleted immediately and permanently purged within 30 days

4. Third-Party Processors

We use the following third-party services to operate:

  • Anthropic (Claude API) — processes transcript text to generate summaries. Anthropic does not retain your data for training. Anthropic Privacy Policy
  • Microsoft Azure — hosts our backend services
  • Supabase — provides our PostgreSQL database infrastructure

5. GDPR Data Subject Rights

If you are in the European Economic Area, you have the right to:

  • Access — request a copy of all data we hold about you
  • Rectification — correct any inaccurate data
  • Erasure — request deletion of all your data
  • Portability — receive your data in a machine-readable format
  • Restriction — request that we stop processing your data
  • Objection — object to specific processing activities

To exercise any of these rights, email privacy@callscrib.com.

6. Data Deletion

You may request deletion of all your data by:

We will process deletion requests within 30 days.

7. Contact

For privacy-related questions: privacy@callscrib.com